How To Get an Architectural Review Board to Approve Your Home Design or Remodeling Project

If you’re planning on building a custom home in a new development or remodeling a home in an older neighborhood, you’ll likely find your plans subject to design review.

Design review boards go by different names: ARB (Architectural Review Board), DRC (Design Review Committee), ARC (Architectural Review Committee) and others.

They’ve been called less flattering names by homeowners whose proposals don’t get favorable treatment.

But, design review serves an important function in maintaining character, consistency, and property values in neighborhoods where it’s used. It should be seen as something that works in every homeowner’s favor.

Why Architectural Review Boards Exist

When you live in an architecturally restricted area, you’re not the only “owner” of your house. The look of your house, and the role it occupies in the fabric of your neighborhood, are “owned,” in part, by the community.

That’s a hard concept to swallow for some homeowners. But if you keep in mind that it’s probably the character of the neighborhood that attracted you to the home in the first place, you’ll begin to understand why the whole community has a stake in the appearance of your home.

You have to share that character and protect it for your neighbors, as they protect theirs for you. Organized design review exists to help protect your investment, and to help you to develop your property in a way that protects the investments of your neighbors.

What ARBs Do

Review boards come in two varieties, public and private, and they vary in what aspects of design and building they control. Some are informal and relaxed in what they review. Others are very restrictive. In historic neighborhoods, for example, design review may be organized around guidelines published by the National Park Service that detail how to preserve and restore properties with historic significance.

In older but less historic areas, preserving history isn’t a much a concern as maintaining the unique character of the area. Often these areas are near the center of cities and have been through several cycles of redevelopment, each time losing valuable buildings forever.

“Losing” a building doesn’t necessary mean demolishing it; poorly conceived additions and remodeling projects can also obscure important parts of the neighborhood’s architectural fabric.

In new residential developments, the developers may start with a concept for the homes that includes a certain level of architectural design and detail, a palette of exterior materials, even a restriction on the architectural style of the homes in the development.

Different Types of ARBs

Public boards are almost always made up of appointed citizens who preside over scheduled public meetings. These are usually municipal boards that oversee older, established neighborhoods. Proposed projects are submitted for inclusion on an agenda and the public is invited to comment. The meetings are forums for give and take between the board and the homeowner to allow a process for projects to be reworked before a final vote is taken.

Newer developments engage in private design review. It is often done by a subcontracted architectural firm and is almost never in public view. Drawings are submitted when they’re ready and returned with or without comment at a later date. This type of review can be more difficult to navigate and shouldn’t be done without a clear idea of what is likely to be approved.

What to Expect from a Design Review

As a veteran of countless design review meetings for my own projects, I’ve picked up a lot insight about how to present a project for review, and, maybe more significant, how not to present a project. Also, having been a member of several review boards, I’ve seen the good, the bad, and the ugly from the other side of the table many times. Here’s some of what I’ve learned.

Read and understand the design guidelines: Board members love projects that are easy to approve. If the project you want to build doesn’t address the guidelines or the character of the community it’ll be difficult to get it through. Remember that it’s the community that wants the guidelines enforced.
Ask for a concept review first: Many projects benefit from a preliminary concept review. It’s an informal and non-binding once-over by the review board, and can highlight issues of concern. This is the time to find out what the board likes and what they object to, and to negotiate solutions before the project is committed to final drawings. It isn’t unusual in concept review for new solutions to arise, and they’re often more efficient than the original idea.

Be flexible: There are almost always other possible solutions, and the board may want to explore them with you. You might find that a small change to your design gets you the votes you need.

Be patient: You’ve been working on this project for a long time, but it’s the first time the board has seen it. Give them time to study, ask questions, and consider the impact on the community. And since your project probably isn’t the only one on the agenda, bring along a cup of coffee and a magazine. You may be there a while!

Present complete documents: Public review boards, in particular, require voluminous applications. Prepare detailed drawings that don’t leave unanswered questions. Bring material samples and paint colors. The clearer your submittable, the fewer things the board will find to question.

Prepare to negotiate: Go into the meeting knowing what you’re willing to give up, and what you must keep. Design review boards will often happily trade something you want in return for the elimination of an undesirable feature.

And finally, keep in mind that the ARB that reviews your project is the same one that keeps your next-door neighbor from painting his house purple.

Richard Taylor is a residential architect based in Dublin, Ohio and is a contributor to Zillow Blog. Connect with him at http://www.rtastudio.com/index.htm.

Note: The views and opinions expressed in this article are those of the author and do not necessarily reflect the opinion or position of Zillow.