A Productivity Guide to Better Mailings

Learn how to save with the right office equipment 

Working in Real Estate, a lot of your time is spent managing and growing your business. Saving time, money and energy is essential. A small investment in the right type of office equipment can make a big difference. In running a small business you are bound to send a lot of mail. Staying in touch with your clients is key. Checks, invoices, brochures, holiday cards are all things that are mailed on a regular basis. Many people and companies take these costs for granted without realizing how much money they can save. 

Savings

Using a postage meter can help save you both time and money in many ways. Most postage meters come with a scale, either separate or built in, that weighs your mail and then prints exact postage every time. This helps eliminate the risk of “over-stamping” your envelopes and packages. Over time you can save big when mailing regularly. A study conducted for Pitney Bowes by a third party showed that small businesses that use a meter can save up to 20% in postage costs annually. 

Productivity

Having a postage meter in your office also frees up more of your time. The postage meter hooks up to a telephone line and you can dial in your request to add funds 24/7. That eliminates the need to go to the Post Office? for stamps as you will be able to weigh your mail and print the postage right at your desk. Enjoy the added bonus of scheduling free picks ups from the USPS for your mail and packages right from your office. Add up your savings by calculating how much employee time you will save by making fewer trips to the Post Office? every week and then multiply this with the applicable hourly salary you pay. See how there is much time and money to be saved. A study of 8.5 million small businesses concluded that small businesses that use a meter are up to 20% more productive than those who don’t. 

Cost management

With having a postage meter, you’ll also be managing your costs more efficiently as it will help you monitor exactly how much you spend on your mailings. You can even create different accounts for different departments, giving you a more detailed understanding of each department’s postage spending. If you send a lot of bulk mail you can apply for a bulk mail permit from the USPS?. Use this permit in conjunction with your postage meter to optimize your savings. 

Deliverability

Metered mail helps the Post Office? to process your mail which means that many times metered mail gets to its’ destination faster than stamped mail. 

Branding

Metered mail helps send the message to the recipient that you run a stable and sturdy business, helping you build your brand while looking more professional.